Fundraising Approval Form

The Advancement Office coordinates all fundraising for Eastside Catholic School. Prior approval from this office is required before initiating, announcing or conducting any fundraising activities involving administrators, faculty, staff, coaches, students, alumni, friends, foundations, corporations or other organizations, both within and outside the school. 
 
All initiatives to raise philanthropic dollars must be approved by the Advancement Office before implementation. This includes, but is not limited to:

Eastside Catholic School is pleased to be selected as the beneficiary of financial support from special fundraising programs, events or projects by generous individuals, groups and organizations. 

In order to curtail over solicitation of our donors/sponsors, a complete review of planned solicitations is required. In conjunction with that, it is necessary to ensure that all proposed fund-raising events or appeals are registered and authorized. The following is required: 

1. Completion and return of the “Fundraising Approval Form” for review and consideration of authorization to conduct any event or appeal.
    
2. No commercialism that would reflect poorly on Eastside Catholic School.
    
3. The Advancement and Communications departments must approve all printed materials prior to their distribution.
    
4. Event organizer agrees to obtain all required permits or licenses.
    
5. Advertising and sponsorship differ. Sponsorship is charitable in nature; advertising is not. Please provide clear distinction on the “Fundraising Clearance Form” so the funds may be properly accounted for.
    
6. Per Internal Revenue Service guidelines, receipts for in-kind contributions do not include an amount. The receipt will include a description of the donated item. The value of the in-kind gift will be recorded on the donor’s gift record.
    
7. The market value of any goods or services received by participants is deducted from the amount paid to determine the charitable amount. If the charitable amount is less than $5, no receipt will be issued.

Questions? Please contact the Advancement Office at 425-295-3028 or tthrasher@eastsidecatholic.org.